Personal Assistant to CEO vacancy

Are you exceptionally organized with an eye for detail? Do you thrive in fast-paced environments and excel at multitasking? We are seeking a dedicated and efficient Personal Assistant to the CEO of our medium-sized business. 

Position: Personal Assistant to CEO 

Location: Bellville South 

Company: Skills Academy Supported Learning Pty Ltd 

Size: Medium (110 staff)

Responsibilities:

• Calendar Management: Efficiently manage the CEO’s calendar, ensuring all appointments, meetings, and events are properly scheduled and communicated.
• Travel Arrangements: Book flights, hotels, and transportation for both business and personal travel, ensuring smooth and hassle-free arrangements.
• Personal Life Organization: Assist in managing the CEO’s personal life, including shopping for food, picking up items needed at home, and handling miscellaneous errands.
• Side Business Support: Track expenses and manage administrative tasks for the CEO’s side businesses, including filing important documents and information.
• Meeting Support: Prepare agendas, take accurate minutes, and manage action points from meetings. Ensure follow-up actions are assigned to relevant managers and completed on time.
• Parcel and Post Handling: Collect and manage incoming parcels and post, ensuring timely delivery to the CEO’s office or home.
•  Board Meeting Support: Coordinate catering and organize food for board meetings, ensuring all arrangements are in place for a successful meeting.
•  Office Supplies Management: Keep the CEO’s office stocked with essentials such as coffee, mineral water, and other beverages to ensure a comfortable working environment.

Requirements:

• Proven experience as a Personal Assistant or similar role, preferably supporting C-suite executives.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Proficiency in calendar management and travel coordination.
• Ability to handle confidential information with discretion.
• Flexibility to adapt to changing priorities and deadlines.
• Proficiency in Microsoft Office suite, Google Apps and other relevant software.
• Need to have a valid drivers license and be a confident driver.
• Having your own vehicle is an added advantage. 

Benefits:

• Opportunity to work closely with the CEO and gain valuable experience in a dynamic business environment.
• Exceptional room for growth and advancement within the company as the last 2 PA’s were promoted into heading up their own departments
• Once you are through your probation period you can study with the college for free.