Debtors Clerk

Do you have a mind for maths? Are you a well organised person and who has good time management skills? Then a career as a Debtors Clerk is perfectly suited for you.

Job Responsibilities

The keep a record for all the payments that have been made. 

They contact clients and customers who owe the company money.

They make the final decision whether or not non-paying clients should be handed over to lawyers.

They keep records of all accounts and determine which are overdue.

What to Study

Certified Financial Accounting: ICB National Diploma

ICB National Diploma: Certified Financial Accounting course is for you! It will equip you with knowledge and practical skills in bookkeeping, financial accounting and more.
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Technical Financial Accounting: ICB National Diploma

An Advance Accounting Course that focuses on the more Technical Parts of Financial Accounting like Tax Returns and Business Law. Sign up today to find out more!
View Courses

Certified Senior Bookkeeping: ICB Certificate

The ICB FET Certificate: Bookkeeping (Certified Senior Bookkeeper) is for you! It will equip you with knowledge and practical skills in bookkeeping, financial accounting and more.
View Courses

What is a Debtors Clerk?

A debtors clerk works in the accounting industry. Their main purpose is to collect money owed to a business. They keep records of paid and unpaid accounts. Part of their job is also to do a few bookkeeping duties. 

How can I Become a Debtors Clerk?

Skills Academy offers you accredited accounting, bookkeeping and finance courses. These courses will not only start off your career but it will also help you move up in this field. 

These courses are accredited by QCTO. You will be doing ICB or CIMA courses which are internationally and globally recognised.

Benefits of Being a Debtors Clerk

When considering which career you want to go into, knowing about the benefits that come with it are good. Here are just a few of the advantages of a debtors clerk. These benefits also come with being in the accounting industry. 

  • Growing demand for accounting professionals .
  • Opportunities to advance your position and grow in the business.
  • Becoming an entrepreneur is a strong possibility. 
  • You are able to work anywhere, this includes international companies. 

What Skills do I Need to be a Debtors Clerk? 

Being a debtors clerk requires you to have certain skills. These skills will enable you to do your job effectively and it will give you credibility. Here are just a few of the skills you will need.


Good communication is a vital part in any industry. You are required to have good written and verbal communication. You need to be able to communicate with customers and other workers. 


When starting your career you will be at an entry-level. It won’t be easy working your way up, so being able to push through the hard times will be good.


As in any industry, dedication to your work is very important. Potential employees will look for this skill during the recruitment process. Being positive and enthusiastic about your work and team is crucial. 


In this role you will be working with important information and data, you might even be a team leader. This means that you will have certain responsibilities to take care of. 


Duties of a Debtors Clerk

In your role as a debtors clerk your main duty will be to retrieve money owed to the business. You will be doing this by maintaining accurate bookkeeping. Below are a few more duties you will have.

  • Make follow-up calls
  • Keep records of payments 
  • Identify which accounts are overdue 
  • Contact companies or people owing money 
  • Report back to management

How Much do Debtors Clerks Earn?

Once you have received your qualification and gained some experience, you could earn up to R143,315 a year. Gaining more experience will increase your chances of getting paid more. However this is not the only way to increase your salary. You can also further your studies to earn more. 

Functions of a Debtors Clerk

In your role as a debtors clerk, the main function of your job is receiving outstanding payments from customers or other businesses. This function ensures that the business continues to run. 

 Here are a few more functions of being a debtors clerk:

  1. Record all cash, cheque and credit card transactions made
  2. Update unpaid accounts 
  3. Keep accounts organized 
  4. Follow unauthorised deductions made on accounts
  5. Participate in educational opportunities 

Author: Tia Sauls

Last Updated: August 18, 2020