14 Tips to Effectively Communicate With Your Colleagues

Ready to create a clear and understanding workspace? Then improve your communication skills with our 14 tips to effectively communicate with your colleagues.

Communication is one of the most important soft skills in and outside of the workplace. And although it is key, many struggle to get the message across loud and clear. With our 14 tips to effectively communicate with your colleagues, you’ll be able to communicate like a pro.

14 Tips to Effectively Communicate With Your Colleagues

There are plenty of benefits to communicating in the workplace. It ensures that there is an understanding among employees and management. It also contributes to productivity in the workplace. So are you ready to up your game? Then brush up on your skills with these 14 tips to effectively communicate with your colleagues:

  1. Communicate face-to-face
  2. Find out what type of communication works best
  3. Be clear
  4. Listen up
  5. Make use of communication software
  6. Work on your email game
  7. Communicate with respect
  8. Ease up 
  9. Don’t get too personal
  10. Always communicate back 
  11. Don’t go MIA
  12. Communicate without saying a word
  13. Be open to others’ point of view
  14. Build professional relationships
  1. Communicate Face-to-Face

  2. Unless you’re working from home, try to communicate face-to-face as much as possible. It allows you to communicate better and ask questions in an open and easy way. Make eye contact and engage in the conversation.
  3. Find out What Type of Communication Works Best

  4. Everyone has their own way of communicating. Some prefer verbal communication while others choose to write it out. Find out what type of communication works best for each employee. Allow them to feel comfortable expressing themselves in their own way.
  5. Be Clear

  6. If you expect people to read between the lines, you lack communication skills. You need to be clear and concise. Whether it’s a concern, your opinion or some advice, do not beat around the bush. Stick to the point and focus on what is important.
  7. Listen up

  8. Communication is a give and take. If you want people to listen to you, you need to listen to them too. This creates an open channel to communicate. Your coworkers will know that their advice and concerns are valued. This gives you an opportunity to learn from them as well.
  9. Make use of Communication Applications

  10. Now this is perfect for employees who work from home. Make use of communication and interactive applications like Google Workspace. You’ll be able to set up video calls and message each other easily. It’ll feel like your coworker is right next to you.
  11. Work on Your Email Game

  12. Emails are important in every workplace. It’s a great way to inform employees of important information and updates. So get up to speed on the do’s and don’ts of professional emails. A great way is to keep your emails and responses short and focus on the topic at hand.
  13. Communicate With Respect

  14. It’s never a good feeling when someone talks down to you. So make sure that you communicate in a positive and respectful way. If you’re upset, don’t communicate until you have cooled down. You might say something you’ll regret. If it’s a serious topic, speak face-to-face instead to avoid harsh tones and misunderstandings.
  15. Ease up 

  16. Okay, we know that not everyone is comfortable speaking up or writing emails. But you need to ease up and gain some confidence. Don’t be afraid to communicate. Remember, you are an important part of the team and your colleagues rely on you too.
  17. Don’t get too Personal

  18. Now hold on a bit. We mentioned that you should ease up a bit, but not to the point where you make your personal life known. Casual chats are fine. It helps you get to know your coworkers a bit better. Being open and communicating is good. But keep your personal life on the down low.
  19. Always Communicate Back 

  20. When your employee sends you a message or asks a question, you need to respond. This will ensure that they know you understand what to do. ‘Noted’ works fine in some cases (although it does come across as dismissive). A simple ‘thank you’ works great as confirmation.
  21. Don’t go MIA

  22. It’s one thing to not communicate back immediately. But if you go missing for hours, it could land you in trouble. If you aren’t able to speak to your colleagues right away, let them know instead of letting them wait. If you work from home, it’s better to communicate any issues than to just stay silent.
  23.  Communicate Without Saying a Word

  24. Employers need to keep track of what their team is doing. But instead of them asking you what you’re up to, keep your work up-to-date. Fill in your management sheet so that they can know which task you’ve done. Or you can share spreadsheets with them to keep them posted.
  25. Be Open to Others’ Point of View

  26. Communication might be great, but it’s not always easy. We don’t always agree with what the next person is saying. But instead of turning away, be open to their point of view. Don’t be biased and block off all forms of communication. Talk it out and find some common ground.
  27. Build Professional Relationships

  28. Remember your parents warning you about talking to strangers? So instead of shying away from your colleagues, build healthy relationships with them. Teamwork and communication go hand-in-hand. You’ll feel more open to connecting with each other.
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Last Updated: June 2, 2022

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ABOUT THE AUTHOR:

Charnell Ward
Charnell Ward
Charnell is a top-class content creator at Skills Academy. She creates engaging content with the aim to provide useful information on distance learning and further study opportunities. Her passion for writing goes beyond her career, as she enjoys writing short stories and volunteering as a writer in her free time. View my LinkedIn profile